There are many reasons why you would want to write a sample insurance claim letter. The reason most companies have a written policy is so they can handle the claims quickly and efficiently. If your claim is handled on time, then you will get paid back. So you want to be able to write a fast, accurate and efficient letter that is acceptable for all kinds of claims.
First of all, try to come up with an appropriate way to start your letter. Be as brief as possible. If you can answer the question “what happened” in a paragraph or two, that will help you create a more concise letter. A description of what caused the accident is also useful. What type of damage was done, and who was involved?
Itemize each thing you are going to include in your letter. Try to keep things detailed and to the point. An itemized letter can be very persuasive and help you get your claim paid in a short amount of time. The more detail you can give, the faster your letter will be read.
Keep your focus on the purpose of your letter and never try to make your section sound like a long testimonial. It’s easier to read a brief paragraph that goes through the damages than it is to read a long letter that doesn’t focus on the facts. Provide the date, time and location of the incident, but don’t ramble on.
It’s also a good idea to include your name, address and telephone number. Many people will be calling you for answers on the accident, and if you were involved, it’s best to have some contact information readily available. Don’t forget to include the exact description of the accident, including any items of value lost.
Once you have established that the people involved are at fault, offer them a convenient time for you to return to receive your payment. Once you receive your check, give them a call to tell them about your encounter. It is important that the person you give the money to understand that you are representing the company you represent and that it is not personal. If they are willing to make that kind of compromise, then the cache should be in your hands within a day or two. If you do not hear from them within three days, take the check to the bank and inform them that you are writing a claim.
Since there is a possibility that your work place might be closed for a few days, don’t be afraid to bring in some backup. You can also use a mechanic to help you collect the money. Don’t be shy to ask them to take you out to dinner or to an event.
Writing a sample insurance claim letter is one of the best ways to avoid disappointment when you have an accident. When you go in to make a claim, make sure you write a letter that is accurate and concise, and always keep contact information readily available.